Sharing in Google is pretty easy to do, but hard to remember to do!

1. Find the document or folder in your Drive
2. Click on it 1x [don't open it!]
3. Notice the icons that appear just to the top right of the file list.  Click on the one that looks like a "person" with a + sign
4. Your sharing options window will appear.
5. You can add specific names and decide if they are editors, commentors or viewers.
6. OR at the bottom of that pop-up, you can click where it says "Restricted only people added can open with this link" 
7. For students, change this to Hyde Park Central School District
8. For parents, and the entire interweb, change to Anyone with the link

You can change this setting as often as you would like.

• In order for this to work, sign into the Chromebook while in-district.  This establishes a profile on that specific device.
• To make sure the ability to Save and Open Google Docs Offline is turned on:
• Open Google Drive
• Click on the Gear Icon in the upper right
• Click on Settings
• Make sure there is a check mark in OFFLINE
• Click Done
• When the student is at home and has no internet connection a box on the login screen shows up saying "Network Not Available".  In this box, there are two choices: 
• Either Browse as Guest or [DO NOT choose Browse as Guest - This will not give them access to their documents.]
• Sign in as an existing user.    Please stress that the choice needs to be sign in as existing user (hence why the student needs to have already established a login on that Chromebook).  This will allow them to log in. When Chrome opens it will show no internet connection.  
• If the student clicks on the Google Drive Icon it will take them to their Google Drive.  The Drive Icon can be found at the top toolbar of the Chrome Browser or down on the bottom Chromebook toolbar.  Any document that can be accessed will be highlighted and clickable. If it is greyed out, it is not accessible.  
• When the Chromebook first logs in offline, the browser opens and shows that there is not an internet connection.  If you try to click on the Drive icons it might not do anything. If students run into this issue, close the browser and reopen it.  This actually opens a Google page. They can click on the icon or type in docs.google.com and it actually goes to their Google Docs.
• PDF files cannot be accessed offline.  So this would not allow the teachers to save things as a PDF for the students to access if they do not have a network connection.  Anything the teachers want the students to have access to if they do not have an internet connection needs to be a Google Doc, Sheet, or Slide presentation.

Here are some tips...

• Anyone who supports the instruction in your classroom can be invited - special areas, special ed teacher and TA, ENL teacher, AIS providers, principal.
• Keep the Class Stream simple - multiple teachers should not post different assignments.  Best suggestions:
  • secondary teachers create classes, 1 for each period
  • elementary teachers: 1 Classroom for ELA/Math/Science/SS/Grade level.  Additional classes for Art, Library, Math, PE, Band, Orchestra.

• You can post assignments/documents via Google Classroom. 
• Students can work and then teachers can post model answers in some format for them to review.
• We should be flexible and accept many types of responses, e.g., Kami, written format, embedded pics, etc.

• Exit tickets could be posted via Google Classroom, but are not necessarily required at this time.

1. Just Start a Meet:
   1. Click the Google-Waffle and scroll down and click on the Meet icon
2. Schedule a Meet for later
   1. Open Google Calendar
   2. Create a new appointment
   3. Note the conferencing information
   4. Add invitees by typing their email addresses or names, and save - send the invites
   5. When it's time for the Hangout, anyone can click in who has the invite
   6. Note that you can add a Google Classroom as an invite just by typing the name of the class

NOTES

1. Note that invitees can join the meeting via computer or telephone
2. You can mute anyone in the Hangout by clicking on their name, and clicking their mic icon

Google Meet Quick Start Guide

• Only staff members can start a Meet; students cannot.
• Only meeting creators and calendar owners can mute or remove other participants in a meeting.  This ensures a teacher, as a meeting creator or Calendar event owner, can't be removed or muted by students participating in the event.
• Meeting participants will not be able to re-join nicknamed meetings once the final participant has left

For more information on, https://gsuiteupdates.googleblog.com/2020/03/hangouts-meet-edu-updates.html?fbclid=IwAR1Y7tZuUD5Y9MGHObg7aQ2kti4sUF5GM9SnIvQ346jZLfCopO2BFht1x6I

Can I have a virtual meeting with my students / parents / collegeagues?

There are dozens of platforms that accomplish this.  The district uses Google Meet/Hangouts.

• Getting started: Click the Google-Waffle and scroll down to Meet 
• Check out these resources from Google
• Note that invitees can join the meeting via computer or telephone
• Meetings can be scheduled in Google Calendar, with the meeting link and phone number included

What about <insert name of other program>?

As we all know there are dozens of programs that accomplish the same thing.  Zoom, Webex, GoTo Meeting...  Free versions are often limited in recording time and capability.  At this time, the district uses Google Hangouts/Meet.

How do I create a video recorded lesson and share it with my students?

There are several steps to this, and a quick Google of that question will yield numerous instructional how-to videos and webpages.

• To create content, you need a webcam and a microphone and recording software.  You can also use YouTube's webcam feature to record your video and directly upload it.
  
• Through our Google licensing, we all have access to YouTube Studio - this is where you can upload content. 

How do I set limits on who can access the video, comment, etc

• During the 3rd step in the process of uploading to YouTube, you'll be asked about Visibility.  Your video can be Public, Unlisted, or Private [invite only].
• There are numerous other settings, including the ability to schedule a release, if it is made for children, etc

How do I edit my vide0 / add slides / remove the bad parts / add in other footage, etc?

• Use WeVideo to edit videos, add text, combine footage...

• YouTube Creator Academy: Starting an educational channel on YouTube
• Mike Christiansen: 21st Century Classroom
• Creating my own video lessons: Tips and Tools for Teaching Remotely

More information on this will be coming soon.

03/20/2020

There are two parts - 1st, make sure Google is your email handler, and 2nd learning about Reports in TeacherConnect!

Set Google Mail as your default mail handler [for a video walkthru, click here]

1. Open Google Mail in a Chrome Browser
2. Look at the address bar - click on the symbol that looks like a dot between brackets <@>
3. "Allow mail.google.com to open all email links" - Click ALLOW
4. You did it.  Test this by clicking on an email address on a webpage - Google Mail should magically open with a draft email addressed to that email address

Use eSD to send group emails [for a video walkthru, click here]

1. Open eSD
2. Open your class you want to send an email to
3. On the Roster tab, look for the REPORTS button on the menu bar.  Click the down arrow next to REPORTS and click on STUDENT CONTACTS
4. Your student list appears.  Top-right, look for a button titled EMAIL.  Click on the down arrow next to EMAIL and choose to email Parents&Students, just Students, or just Parents.
5. A Google Mail window will open.  Note that all of the email addresses are blind-copied to protect their privacy - the email is automatically addressed to you.
6. Enter a subject and message like always, then click SEND.
7. You've done it!  Remember, the email addresses for parents and students are pulled from eSD.  If you find any email address errors, please notify Tech Services ASAP so these can be corrected!

Status: "No Active Tab"

This status indicates that the student is connected to GoGuardian services, but we are not receiving any active tab data. 

Possible Cause: The student does not currently have an active Chrome window open on their Chromebook. 

Solution: Wait for your student to open a chrome tab. Once your student opens a new Chrome window, screen data will automatically populate.

Possible Cause: The student is using a 3rd party Chrome app that runs outside of the Chrome browser.

Solution: Due to limitations of Chrome APIs, GoGuardian classroom sessions cannot close or view some 3rd party apps from the Chrome Web store. However, Apps and Extensions can be managed via GoGuardian Admin filtering policies or Google Admin Console user settings policies. 

Possible Cause: If all of your students are connected, but showing "no active tab," Out of School Mode settings in GoGuardian Admin may be configured in a way that is blocking real-time screen monitoring. 

Solution: Verify your Scheduling Settings at admin.goguardian.com/policy/assign/scheduling. Real-time screen monitoring is affected by the "Monitor During Out of School Mode" switch. When Monitor during Out of School Mode is off/disabled, GoGuardian checks the defined School Hours and IP range (if defined), if it's outside of school hours or the student is connecting to a network outside of the defined public IP range, "no active tab" will be displayed. You may need to reconfigure your "In school" hours or public IP range(s). 

Possible Cause: If all of your students are connected, but showing "no active tab," verify that the Screenshot user policy in Google Admin Console is enabled for your student OUs and sub-OUs. 

Solution: In Google Admin Console, check the User Settings for your student OUs and sub-OUs and ensure that Screenshot is set to Enable Screenshot. If this policy is disabled, GoGuardian Teacher cannot monitor students' screens. 

Status: "Student Not Found"

This status indicates that the email on the roster does not match any users in our system.

Possible Cause: If your account is new and the extensions were recently deployed, the student may not have signed in with the extensions installed.  

Solution: Verify that the students have signed in on a Chromebook with the extensions installed at least once. Once the student signs in for the first time, their name will automatically replace their email address and "student not found" will no longer appear. 

Additionally, verify that the extensions are installed on the student's device.

• On the student's Chromebook enter chrome://extensions into the address bar 
• Verify that both GoGuardian and GoGuardian License appear on the list

If one or both extensions are missing, contact your administrator to reinstall the extensions or reconfigure Google Admin console. Once installed, the student will be able to connect. 

Possible Cause: There is a typo or formatting error in the student's email address.

Solution: Verify the spelling and formatting of the student's email address on your roster. When the email address matches an entry in our database, the student's email address will be replaced with their name. Delete email address containing the typo and add the correct email address. 

Possible Cause: Student's account within Google Classroom is an alias of the student's actual email.

Solution: GoGuardian is currently not compatible with aliases. Google Classroom rosters must accurately match the email the student is signed into via the chrome browser. 

Possible Cause: The full name of the student is longer than 20 characters.

Solution: Please reach out to us at support@goguardian.com.

Status: "Student is Offline"

This status indicates that the student's Google account is not currently connected to any GoGuardian services. 

Possible Cause 1

The student's Google account is missing GoGuardian's extensions, GoGuardian and GoGuardian License.

You can check for the extensions on the student's device by entering chrome://extensions into their address bar. If your whole class is offline, it's likely that the extensions were not deployed successfully. 

Solution 1

If one or both extensions are missing from the extensions list, something may have gone wrong with your GoGuardian installation. Contact your administrator to check your installation settings. See this article for more information - Deploying GoGuardian Teacher.

Be sure that you are using an up-to-date version of Chrome browser as well. Any version below 60 may not successfully download one of the two GoGuardian extensions.

Possible Cause 2

If both GoGuardian and GoGuardian License are installed, but the student shows up as "offline," an unknown hardware or extension error may have caused the device to disconnect or the student has an outdated version of GoGuardian extension. 

Solution 2

To clear out errors and update GoGuardian extension, remove the student's user profile by following these steps: 

• Sign the student out of the Chromebook
• On the sign-in screen, click the profile that you want to remove
• Click the Down Arrow to the right of the student's name
• Click Remove This Person
• In the box that appears, click Remove
• Once removed, click Add Person in the bottom left corner
• Sign the student into the Chromebook
• The student should automatically reconnect to your session

Possible Cause 3

Some students may have joined your class or signed into their Chromebooks a little late, or after your class session has already launched.

Solution 3

Try manually ending and then re-starting your classroom session if you are seeing several (but not all) students offline. All student browsing data will still be saved from those first few minutes of class. 

A few teachers have found that having students visit chrome://restart launches them into the class as well.

Also, consider scheduling your class session to end class around 3-5 minutes before the very end of the period. This will prevent the problem of students getting "stuck" in your class when they enter other teachers' sessions. 

Possible Cause 4

The student is signed into a personal account or another student's account. 

Solution 4

Verify that your student is signed into their school-provided account by typing chrome://settings into their address bar. The signed-in user will be displayed under "People." 

Possible Cause 5

The student is using a Mac or PC (non-Chromebook) and is not currently signed into the Chrome browser.  

Solution 5

Make sure the student is signing into the Chrome browser as a user (not just Google services within the browser). 

Possible Cause 6

If all of your students are showing offline and they have the extensions installed, IP restrictions may not be configured to include your network. 

During an active session, student screens can have various status messages. If your student's screen says "Monitoring is Restricted", this may be due to a few reasons:

• The student may be logged into a non-Chromebook device with their school-issued Google account if the school is configured to monitor Chromebooks only.
• The student may be connected to an IP address outside of the designated monitoring IP range or hours

You may notice multiple entries of the student's screen - one may be visible and the other may display a "Monitoring is Restricted" error message. This indicates that a student is logged into their school account on multiple devices, including personal Chromebooks or home computers.

In order to clear the duplicate tile(s) from your active session, the student must log out of their school account on those devices.

Possible Cause 1

The Chromebooks Only setting is currently enabled and the student is signed into a non-Chromebook (e.g. macOS/Windows device).

Possible Cause 2

Out of School Mode in GoGuardian Admin may be enabled with ‘Monitor during Out of School Mode’ turned off along with In School Hours and School IP Range configured.

This status indicates that GoGuardian Teacher is currently unable to capture a student's screen activity.

Possible Cause 1

The OU the student belongs to in the Google Admin Console is currently not allowing screenshots to be captured. This is especially likely when the issue is widespread.

Solution 1

Verify whether screenshots are allowed to be captured in the Google Admin Console, and enable them if they are not allowed. For more information on how to accomplish this, click here.

Possible Cause 2

If your campus, district, or home network operates an additional content filter (other than GoGuardian) or a firewall, that filter or firewall may be blocking connections to GoGuardian's back-end services. This would prevent students from connecting to classroom sessions.

Solution 2

If you are experiencing large-scale connection issues, check your firewall or any additional content filters for blocked connection attempts to the services listed below. If connections are being blocked, please add the corresponding URL to the firewall or filter's whitelist.