IMPORTANT UPDATE to Google Services
Ensuring Student Data Privacy and Compliance with NYS EdLaw 2-d
The New York State Education Department’s Chief Privacy Officer has recently informed school districts that certain Google services, categorized as “Additional Services,” are not covered under the statewide Data Privacy Agreement (DPA). As a result, these services are not compliant with NYS Education Law 2-d and must be disabled for student accounts.
Important Note: This change will not impact how teachers access these services at this time.
What Are the Changes?
Google Core Services Remain Accessible:
These tools are vital for collaborative learning and will remain fully functional and accessible. Students and teachers will continue to use essential Google Core Services, including:
- Gmail
- Google Classroom
- Google Drive
- Google Docs
- Google Slides
- Google Sheets
- Google Forms
- Google Calendar
Google Additional Services Restricted for students:
This includes the following impacted services:
-
YouTube
- Google Earth
- Google Translate
- Applied Digital Skills
-
Blogger
-
Google Arts and Culture
-
Google Bookmarks
-
Google Books
-
Google Maps
-
Google My Maps
-
Google News
-
Google Photos
-
Google Search Console
-
Managed Google Play
-
Material Gallery
We recognize that disabling access to these services, particularly YouTube, Google Earth, and Google Translate, will significantly impact classroom activities. The district staff is identifying workarounds to meet the needs of our students. In particular, we know that many students rely upon Google Translate.
Effective Date
Student access to the services listed above, including YouTube, will be disabled as of 2/28/25.
Next Steps for Staff:
- Familiarize yourself with the list of accessible and restricted services.
- Utilize embedded YouTube videos within Google Classroom for instructional purposes.
- Direct students to utilize the translation features within Google Core Apps.
- Ensure that student data is not placed into the restricted applications.
Questions?
If you have any questions or require further clarification, please contact the Technology Department.
Thank you for your understanding and continued support in maintaining a safe and secure learning environment for our students.
How-tos:
How to Use YouTube in Your Lessons:
Click here for: How to Use YouTube in Your Lessons - Google Slides Presentation
Embed YouTube Videos into Google Classroom:
CLICK HERE for Written Instructions:
CLICK HERE for Video Instructions:
Embed YouTube Videos into Google Slides:
CLICK HERE for Written Instructions:
CLICK HERE for Video Instructions:
Embed YouTube Videos into Google Forms:
CLICK HERE for Written Instructions:
CLICK HERE for Video Instructions:
Embed YouTube Videos into Google Sites:
CLICK HERE for Written Instructions:
CLICK HERE for Video Instructions:
Other Ways to Use YouTube in Your Lessons:
How to Check if Websites, Videos, and Web Resources are Blocked for Students
The Hyde Park School District applies less restrictive content filters for teachers than students. This can sometimes be confusing for teachers to know whether or not students have access to online materials. The Lightspeed AccessScan Extension gives teachers the ability to quickly and easily verify if students can access these materials and request access if students do not. Here is how to locate and use Lightspeed AccessScan:
- You can go to any website, video, or web resource on the Internet, or open any document with a link or set of links listed in it (a lesson plan, for example). The Lightspeed AccessScan extension has automatically been loaded to your Google account and pinned in the extension bar by the HPCSD tech department. Click on the Lightspeed AccessScan extension, which is located between the extension icon and the address bar of Google Chrome.
- In the box that appears, (1) type one student’s email address from your class. (2) Click Scan page.
- You will see the list appear saying whether the student has access to the page itself, as well as a list of blocked and allowed links.
- Send the link(s) in an email to helpdesk@hpcsd.org or in an InsidentIQ ticket asking them if they can unblock the resource(s).
Optional -
- Click Email results on the list of links.
- In the new window that appears, click on Copy to Clipboard.
How to Use Google Translate in Your Lessons:
CLICK HERE for Video Instructions:
How to Use Google Earth in Your Lessons: