Software/Hardware Requests (staff only)
Software for Academic and Administrative Use:
The deadline for software requests for the current school year is December 1.
Priority is given to the following software requests (other requests may be submitted as needed):
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Those supporting academic and instructional purposes
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Those supporting departmental and business functions
The following criteria are used to evaluate requests:
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For the site licensing program, evidence of widespread usage (or substantial growth in usage) of the software by the school community
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Availability of a publisher/vendor license program that is acceptable to the school district
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Software purchase is economical
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Funding availability
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Availability of other similar software.
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Data privacy and the software/site's privacy policies[COPPA, CIPPA, FERPA, HIPPA, etc]
Software license usage and availability is monitored closely and additional licenses are acquired only if specific evidence of need exists. Software licenses are maintained in a pool that is maintained by the Technology Services Department.
Additional criteria for installation consideration include:
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Number of students who might use the software.
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Software compatibility with operating systems used in the school district (Windows, Macintosh, or cloud-based); the software publisher/vendor must offer a platform-compatible version of the software.
How technology requests are evaluated
“Edtech products are everywhere, but they are definitely not equal,” says Matthew Lynch (Education Week). “The best way to prevent buyer’s remorse is to ask questions up front.” Here are his suggestions:
- Is there any training included with the product?
- Are the developers of the product in the education field, or are they primarily techies?
- How is the customer service, and how responsive are they to issues and defects?
- How is the tool used – hardware, software, device?
- Do I need to buy anything else to get the product to work, or to enhance its potential?
- Was the product a result of research and teacher input?
- Is the product scalable and flexible?
- Does it save student information, and if so, how is the information managed?
- Is there something comparable for less – or free?
“9 Questions You Should Ask Before Buying an Ed-Tech Product” by Matthew Lynch in Education Week, April 10, 2017, http://bit.ly/2o9piga.
To submit a software request, please click on the following link:
Current Instructional Software List
| Model | Privacy Policy Link | Data Privacy Agreement |
| Adobe Creative Cloud | https://www.adobe.com/privacy.html | https://www.dcboces.org/node/2751 |
| Amazon Domain SSL License | n/a | Exempt |
| AP Stats | https://www.bfwpub.com/high-school/us/legal/privacy-notice | https://www.dcboces.org/node/2821 |
| Aperture Education | https://www.apertureed.com/privacy-policy | https://www.dcboces.org/node/2846 |
| App Store | Exempt | |
| Apple School Manager | Exempt | |
| Assistments | https://new.assistments.org/privacy-policy-assistments | pending |
| BlueBeam Revu | Exempt | |
| BoardDocs | https://www.diligent.com/legal/privacy | Exempt |
| Boardmaker Pro | https://boardmakeronline.myshopify.com/pages/privacy-policy | https://dpit.riconedpss.org/supplemental-information/02d9d2af98c045c201f4. |
| Book Creator | https://bookcreator.com/privacy-policy/ | Exempt if used with Clever SSO |
| BrainPOP | https://www.brainpop.com/about/privacy_policy/ | https://www.dcboces.org/node/2825 |
| BreakoutEDU | https://platform.breakoutedu.com/privacy | https://www.dcboces.org/node/2826 |
| BusHive | https://www.bushive.com/privacy | pending |
| Canva for Education | https://www.canva.com/policies/privacy-policy/ | https://drive.google.com/file/d/1fKlYackqnvWu2_4ICr8EZoYyWYf_1VW6/view?usp=drive_link |
| Clever SIS Sync | https://clever.com/trust/privacy/policy | If you get this from MHRIC they are carrying the 2d DPA |
| Code.org | https://code.org/privacy | Erie 1 DPA |
| CodeHS | https://codehs.com/privacy | https://www.dcboces.org/node/2112 |
| Cognos | See note below | |
| Country Watch 6-8 | https://www.countrywatch.com/help/faqs | https://www.dcboces.org/node/2114 |
| Country Watch 9-12 | https://www.countrywatch.com/help/faqs | https://www.dcboces.org/node/2114 |
| Credo | https://www.infobase.com/infobase-data-security-and-privacy-policy/ | https://www.dcboces.org/software-inventory |
| Cymetric | https://caetra.io/privacy-policy/ | Exempt |
| Discovery Education 6-8 | https://www.discoveryeducation.com/privacy-policy/ | https://www.dcboces.org/software-inventory |
| Discovery Education 9-12 | https://www.discoveryeducation.com/privacy-policy/ | https://www.dcboces.org/software-inventory |
| Discovery Education K-5 | https://www.discoveryeducation.com/privacy-policy/ | https://www.dcboces.org/node/2115 |
| Duo | https://duo.com/legal/cisco-online-privacy-statement | See note below |
| EdPuzzle Website | https://edpuzzle.com/privacycenter | https://www.dcboces.org/software-inventory |
| efax | https://enterprise.efax.com/company/privacy-policy | n/a |
| Encompass View | n/a | |
| Eureka Math | https://greatminds.org/privacy-policy | https://www.dcboces.org/node/2635 |
| Everfi Website | https://everfi.com/privacy-policy/ | https://www.dcboces.org/node/2357 |
| EZRouting Transportation | https://info.ezrouting.com/about/ | https://drive.google.com/file/d/1it3HeN1woyR0QN1ukK4VfXVmSzXTAQME/view?usp=sharing |
| FamilyId Website | https://hello.familyid.com/privacy-policy | pending |
| Finalsite HPCSD Website | https://www.finalsite.com/privacy-policy | See note below |
| First In Math | https://explore.firstinmath.com/privacy | NYS Statewide 2D agreement |
| Fluid Math Website | https://fluiditysoftware.com/privacy-policy/ | pending |
| Frontline Absence Management(AESOP) | https://www.frontlineeducation.com/pages/privacy-policy/ | https://www.dcboces.org/node/2597 |
| Frontline Centris/IEPD | https://www.frontlineeducation.com/pages/privacy-policy/ | https://www.dcboces.org/node/2597 |
| Gale Research Database | https://corporate.cengage.com/privacy | pending |
| GCN Web Portal- Employee Training | https://site.gcntraining.com/faq/generalfaq.html | pending |
| Generation Genius Website | https://www.generationgenius.com/privacy/ | https://www.dcboces.org/software-inventory?page=1 |
| GeoGebra Chrome Ext | https://www.geogebra.org/privacy | pending |
| Google Enterprise | https://policies.google.com/privacy?hl=en-US | Exempt |
| Google Workspace Apps | https://policies.google.com/privacy?hl=en-US | https://drive.google.com/file/d/1-MOJpjdUNzlahOZvEqmjKUsW4qGYTZMl/view?usp=drive_link |
| HUDL Silver + Football | https://www.hudl.com/privacy | pending |
| Imaginez [website] | https://vistahigherlearning.com/privacy-policy | https://drive.google.com/file/d/1qNGzDHGaxNfqOMvhVmjCqz3sOdotS8D_/view?usp=sharing |
| Incident IQ | https://www.incidentiq.com/privacy-policy | Pending |
| Infinite Campus SIS | https://www.infinitecampus.com/pdf/Policies/Privacy-Policy.pdf | See note below |
| InfoSec IQ Phishing | https://www.cengagegroup.com/privacy/ | MHRIC has determined no 2d DPA needed for this product |
| iTunes | n/a | |
| Kami Extension | https://www.kamiapp.com/privacy-policy/ | n/a |
| Kesler Science Website | https://lessons.keslerscience.com/users/sign_in | n/a |
| Khan Academy Wesbite | https://www.khanacademy.org/about/privacy-policy | See below |
| Kids Discover Online | https://online.kidsdiscover.com/privacy-policy | See note below |
| Lightspeed Alert | n/A | |
| Lightspeed Classroom | https://www.lightspeedsystems.com/resources/student-data-privacy/ | https://www.dcboces.org/software-inventory |
| Lightspeed Filter | https://www.lightspeedsystems.com/privacy-policy/ | https://www.dcboces.org/software-inventory?page=2 |
| Listenwise | https://listenwise.com/terms/#privacy_anchor | Via Google |
| macOS | n/a | |
| MAP Accelerator | https://www.nwea.org/privacy-and-terms/ | https://www.dcboces.org/software-inventory |
| MAP Basic | https://www.nwea.org/privacy-and-terms | https://www.dcboces.org/software-inventory |
| MAP Reading Fluency | https://www.nwea.org/privacy-and-terms | https://www.dcboces.org/software-inventory |
| MS Campus License | https://www.microsoft.com/en-us/trust-center/privacy | https://www.dcboces.org/software-inventory |
| Naviance | https://www.powerschool.com/privacy/ | https://www.dcboces.org/node/2035 |
| NEWSELA Pro Website | https://newsela.com/about/newsela-privacy-policy/ | https://www.dcboces.org/software-inventory?page=3 |
| nVision Portal | https://www.financemgr.com/privacy-policy | pending via MHRIC |
| Ozobot Ozoblocky | https://ozobot.com/privacy | https://drive.google.com/file/d/11o8xUV17zwFB5XufKF366RE7ovSxTOiQ/view?usp=sharing |
| PAES Lab | https://www.paesauthor.com/privacy-policy | Exempt - data stored in-district only |
| ParentSquare Service | https://www.parentsquare.com/privacy | pending |
| Paws in Jobland | https://www.xap.com/legal/ | See note |
| PBIS Rewards Website | https://www.pbisrewards.com/policies/platform-privacy-policy/ | https://www.dcboces.org/software-inventory?page=3 |
| PebbleGo | https://www.capstonepub.com/support/privacy-central | See note below |
| Playmada Website | https://k12.playmada.com/privacy-policy/ | https://drive.google.com/file/d/1GKGWpPeyajizghy1aPTZe2HY8MJjflFj/view?usp=sharing |
| QuaverMusic Website | https://www.quavered.com/privacy-policy | https://www.dcboces.org/node/2038 |
| Quill.org | https://www.quill.org/privacy | BOCES |
| Raptor Visitor Management | ||
| RAZ Kids | https://help.learninga-z.com/en/articles/7216595-privacy-policy | https://www.dcboces.org/node/2124 |
| rFactor Race Simulator | n/a | |
| S2 Security Netbox Badge Access | https://www.lenels2.com/en/legal/privacy-notice/ | na |
| SAT-Scholatic Aptitude Test | n/a | |
| Screencastify Website | https://www.screencastify.com/privacy | DPA not needed |
| Second Step | https://www.secondstep.org/privacy-policy | https://www.dcboces.org/node/2314 |
| SecureFX FTP Client | ||
| Sibellius | pending | |
| Sight Reading Factory | https://www.sightreadingfactory.com/privacy | https://www.dcboces.org/node/2395 |
| SIRS Issue Researcher | https://about.proquest.com/en/about/privacy-home/ | See note below |
| Smart/Make Music | https://www.makemusic.com/makemusic-cloud-privacy | https://drive.google.com/file/d/1wmU3DsK8CEM8k0JPbTikz0eYcSLsRgRZ/view?usp=drive_link |
| Sortd | https://www.sortd.com/legal/privacy | exempt |
| Stats Medic Website | https://www.statsmedic.com/privacy-policy | https://drive.google.com/file/d/1UZbKwxUJouOFBFeY4Jr2pQzYWTAIp3qf/view?usp=drive_link |
| StoryBoard That Website | https://www.storyboardthat.com/about/privacy | pending |
| Swank Streaming Movies | https://www.swank.com/privacy-policy/ | https://www.dcboces.org/node/2667 |
| Swank Video Streaming | https://www.dcboces.org/node/2667 | |
| Tableau | See note | |
| TeachBanzai | https://help.teachbanzai.com/article/57-privacy-policy | n/a |
| Teen Health | https://teenhealthandwellness.com/static/privacy | pending |
| TextHelp Extension | https://www.texthelp.com/privacy/ | https://www.dcboces.org/software-inventory?page=4 |
| Titan Food Services | pending | pending |
| Tumblebooks Deluxe Website | https://www.tumblebooklibrary.com/privacy.aspx | pending |
| Turnitin Website | https://www.turnitin.com/privacy-policy-website | pending |
| Typing.Com | https://www.bfwpub.com/high-school/us/legal/privacy-notice | https://www.dcboces.org/node/2819 |
| WeVideo | https://www.wevideo.com/privacy | pending |
| World Book 6-8 Website | https://www.worldbookonline.com/wb/subscribe/Help?id=privacy.html | pending |
| World Book k-5 website | https://www.worldbookonline.com/wb/subscribe/Help?id=privacy.html | Pending |
| xProtect Camera System | https://www.milestonesys.com/privacy-policy/ | Pending |
| Zearn Website Subscription | https://about.zearn.org/privacy | https://www.dcboces.org/software-inventory?page=5 |