FOOD SERVICE ACCOUNT BALANCES
Please remember that all balances must be paid in full before the last day of school in June.
Payments can be made by cash, check, or online with MySchoolBucks.com (Must allow 24-72 hours for processing and processing fees apply for online payments).
HPCSD BOE Policy 8505: Meal Charge Policy
Meal Charge and Prohibition Against Meal Shaming Policy
The goal of the Hyde Park Central School District is to provide student access to nutritious no- or low-cost meals each school day and to ensure that a pupil whose parent/guardian has unpaid school meal fees is not shamed or treated differently than a pupil whose parent/guardian does not have unpaid meal fees.
Unpaid charges place a large financial burden on our school. The purpose of this policy is to insure compliance with federal requirements for the USDA Child Nutrition Program and, to provide oversight and accountability for the collection of outstanding student meal balances to ensure that the student is not stigmatized, distressed or embarrassed.
The intent of this policy is to establish procedures to address unpaid meal charges throughout the Hyde Park Central School District in a way that does not stigmatize, distress, or embarrass students. The provisions of this policy pertain to regular or reduced priced reimbursable school breakfast and lunch meals only. Charging of items outside of the reimbursable meals (a la carte items, adult meals, etc.) is expressly prohibited.
Free Meal Benefit - Free eligible students will be allowed to receive a free breakfast and lunch meal of their choice each day. A la carte items or other similar items must be paid/prepaid.
Reduced Meal Benefit - Reduced eligible students will be allowed to receive a breakfast and lunch meal of their choice free of charge. A la carte items or other similar items must be paid/prepaid.
Full Pay Students - Students will pay for meals at the school’s published paid meal rate each day. The charge meals offered to students will be reimbursable meals available to all students, unless the student’s parent or guardian has specifically provided written permission to the school to withhold a meal. A la carte items or other similar items must be paid/prepaid.
ONGOING STAFF TRAINING:
- Food Service staff will be trained annually and throughout the year as needed on the procedures for managing meal charges using the NYSED Webinar or the school’s training program.
- Staff training includes ongoing eligibility certification for free or reduced price meals.
- Parents/guardians will be notified every month when the student account is carrying a negative balance. Additional notices or phone calls may be made on a weekly basis thereafter until the account balance has been paid.
- Food Service staff will contact the parent/guardian to offer assistance with completion of meal application to determine if there are other issues within the household causing the child to have insufficient funds, offering any other assistance that is appropriate.
MINIMIZING STUDENT DISTRESS:
- Hyde Park Central School District will not publicly identify or stigmatize any student on the line or discuss any outstanding meal debt in the presence of any other students.
- Students who incur meal charges will not be required to wear a wristband or handstamp, or to do chores or work to pay for meals.
- Schools will not throw away a meal after it has been served because of the student’s inability to pay for the meal or because of previous meal charges.
- Schools will not take any action directed at a pupil to collect unpaid school meal fees.
- Schools will deal directly with parents/guardians regarding unpaid school meal fees.
ONGOING ELIGIBILITY CERTIFICATION:
- Food Service staff will conduct direct certification with NYSSIS or using NYSED Roster Upload to maximize free eligibility.
- Food Service staff will provide parents/guardians with free and reduced price application and instructions at the beginning of each school year in school enrollment packet.
- The Food Service Department will provide free and reduced price applications throughout the school year to families identified as owing meal charges.
- The Food Service Department will use administrative prerogative judiciously, only after using exhaustive efforts to obtain a completed application from the parent/guardian only with available information on family size and income that falls within approvable guidelines.
- The Food Service Department will coordinate with the foster, homeless, migrant, runaway coordinators to certify eligible students.
Students/Parents/Guardians may pay for meals in advance via MySchoolBucks.com or with a check payable to HPCSD Food Service. Further details are available on our webpage at HPCSD.org. Funds should be maintained in accounts to minimize the possibility that a child may be without meal money on any given day. Any remaining funds for a particular student may/will be carried over to the next school year.
Refunds for withdrawn, and graduating students; a written or e-mailed request for a refund of any money remaining in their account must be submitted. Students who are graduating at the end of the year will be given the option to transfer to a sibling’s account with a written request.
Unclaimed Funds must be requested within one school year. Unclaimed funds will then become the property of the Hyde Park Central School District Food Service Program.
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter, all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: email@example.com.
Parents and guardians now have the option to set a daily limit to how much their child spends on "a la carte" purchases. "A la carte" items include extra servings, snacks, ice cream, bottled water, extra milk, etc. To set your child's limit, please print out the "A La Carte Spending" Form in entirety and return to the Food Service Department or cafeteria manager.
Hyde Park Central School District
Food Service Department
PO Box 2033
Hyde Park, NY 12538
Parents and guardians are responsible for their student's spending. If you do not return this form, no spending limit will be placed on your student's account.
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